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Accounts Payable Associate

Full-Time Position in Washington, DC or Oakland, CA 
Impact Justice is a growing organization and focused on building the internal infrastructure we need to support the incredible work we do externally. IJ launched in 2015 and now has a staff of 85. We anticipate more growth in the future, and we’re looking to expand our team. It’s the people at IJ who make everything we accomplish possible – and we’re looking to hire folks who are experts at Getting It Done!

Who We Are

Impact Justice dares to dream of a humane and restorative system of justice in the United States. Through innovation, research, policy, and advocacy, we are forging a new path to a justice system that is fair to all of us.  In addition to our core programs around the enforcement of the Prison Rape Elimination Act, Restorative Justice, and the Research and Action Center, we are continually adding more to our portfolio of Innovation programs. Overall, we all work to reduce the number of individuals (adults and youth) entangled in the criminal justice system, to improve conditions and outcomes for those who are currently incarcerated, and to provide opportunities to those who are rejoining communities.  We employ a national team of advocates, researchers, monitors, practitioners, and experts united by this vision.  We work closely with communities of color; the lesbian, gay, bisexual, questioning, gender nonconforming, and transgender communities; and  formerly incarcerated people, and we are continually looking for opportunities to bring those with lived experience in those communities into our teams.  A majority of individuals on our current executive team identify as BIPOC and/or LGBTQ.  We’re committed to living our values and creating the kinds of equitable and inclusive team environments internally that we fight to help create in our broader communities. Check us out at www.impactjustice.org.

Who You Are

You are a self-starting problem solver with great attention to detail! You are approachable, kind, and always making others around you feel welcome. You can juggle multiple balls without stuff dropping, maximize efficiency without sacrificing quality, and are great at planning and projecting how much time and energy your various tasks and assignments will take. You can anticipate problems or decision-points and elevate those rather than waiting to be told or asked, and you aren’t comfortable letting even small errors slide. You’re comfortable working with multiple different leaders on various projects and are at ease being flexible and adaptable. You have a customer-service orientation, naturally empathize with colleagues to understand and anticipate where there are things you can address in order to minimize frustration, and don’t tend to get impatient or flustered easily.

That said, we know there are great candidates who may not think they fit into what we’ve described above or who have important skills we haven’t thought of. If that is you, don’t hesitate to apply and tell us about yourself!  And if you’re a formerly incarcerated individual or someone who has a family member who is or has been incarcerated, we will be particularly excited to hear from you.

 What You Will Do

The anticipated start date for this position is as soon as possible, so please don’t wait to apply! You will report into our Accounting Manager.  You’ll be the owner of processing and recording expense transactions, and your core responsibilities will be:

  1. Accounts Payable – You will own making sure all our vendors are paid accurately and timely. This means managing the CashPro interface with NetSuite, processing and distributing all invoices ensuring appropriate documentation, approvals and coding. This also includes maintaining complete accounts payable files, collecting current W-9 forms, processing annual 1099 statements, reconciling vendor statements and resolving accounts payable issues. You will act as the vendor liaison and maintain mutually beneficial relationships.
  2. Credit Card Reconciliation – You will own making sure the staff credit card account transactions are accompanied by clear descriptions, appropriate account coding and itemized receipts. This means reviewing the credit card statement and ensuring all the transactions are captured, accurately documented, properly recorded, and supporting documentation is uploaded. This also includes reaching out to staff and requesting clarification or additional documentation.
  3. Travel Expenses – You will own making sure all travel expenses are in adherence with our travel policies, accurate, and processed timely. This means ensuring all transactions are valid, receipts are itemized, GSA per diem meal and lodging rates are verified, and all travel expenses are captured, approved, and recorded effectively with accurate program, project, and task codes.
  4. General Accounting & Data Entry – You will assist in month-end and year-end closing procedures, and annual audit preparation. This means file, maintain and distribute accounting documents, records and reports as well as perform other duties as required to support the Finance Department.

Applying

The position will be paid $55-60K.  The benefits that come with working at Impact Justice include medical, dental, and FSA plans, significant vacation and wellness leave, and immediate vesting in our 401K with a generous match.  This is a full-time, salaried position.  We would prefer the candidate be located in either our Washington DC or Oakland CA office.  We are not considering remote staff for this position.

If this all sounds like a good fit for you, please send your resume and a brief email or letter explaining why you are particularly interested in the role and why we should be particularly interested in you!  You can send this to APAssociate@impactjustice.org. Please have the subject line of the email read “[Your Last Name], [Your First Name] Application for Accounts Payable Associate.

We plan on making decisions on a rolling basis, so the earlier you apply the better.

Note that we are committed to workplace diversity and providing equal employment opportunities.  Please also note that we are going to be especially excited in candidates who understand the unique nature of a mission-driven organization, have direct experience with the criminal legal or juvenile justice legal systems, and have a good sense of humor about themselves and the complexities of collaborating with team members in remote locations.