(Hybrid Part-Time Position in Washington, D.C., Los Angeles, CA or Oakland, CA)
Who We Are
Impact Justice advances safety, justice, and opportunity through boundary-breaking work that honors and empowers people and is changing expectations about what we can accomplish together. We imagine, build, and scale innovations, leverage research and other knowledge to connect the desire for change with informed action, and work to shift the narrative so that decision-makers and the public understand what’s at stake and what’s possible.
Specifically, we work to reduce the number of people caught up in harmful legal systems by creating alternatives that are responsive, restorative, fair, and effective; to improve living conditions and life outcomes and safeguard fundamental human rights for the millions of people still subject to mass incarceration; and to expand opportunities for formerly incarcerated and other system-involved people to heal, fully participate in community life, and reach their potential. We operate from the understanding that the struggle for justice takes place in a context of historic, systemic, and pervasive racism.
We are a diverse and allied staff of reformers, transformers, abolitionists, and dreamers who bring a wide range of knowledge, skill, and life experience to the challenging work we undertake together. We’re committed to living our values and to creating the kinds of equitable and inclusive team environments internally that we fight to help create in our broader communities. This includes providing opportunities to all job applicants without regard to race, color, religion, sex, gender identity, national origin, age, criminal history, disability, or genetics. The organization strongly encourages people of color, individuals who identify as part of the lesbian, gay, bisexual, transgender, and/or queer communities, and individuals impacted by the legal system to join the team. A majority of individuals on our current executive team identify as BIPOC and/or LGBTQ. We are committed to workplace diversity and providing equal employment opportunities.
What You Will Do
Under supervision, you are responsible for processing all incoming accounts payable invoices via a central organization inbox. You will engage in timely vendor communication, weekly batching of incoming payables, and other tasks as assigned.
Your core responsibilities will be:
- INVOICE PROCESSING
- Monitor receipt of all invoices
- Review all invoices for appropriate documentation and approval including GSA per diem meal and lodging rates, receipts, project coding, and other backup
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Consolidate and finalize invoice packages weekly to keep the inbox current with the goal of all prior month invoices addressed by the 5th of the following month
- VENDOR MANAGEMENT & COMMUNICATION
- Establish and maintain courteous relationships with new and existing vendors
- Communicate via phone and email in a courteous manner
- Answer all vendor inquiries in a timely and courteous manner
- Pursue all needed vendor documentation in a courteous manner
- Escalate vendor reconciliation or account balance questions to accounting team
- GENERAL ACCOUNTING & DATA ENTRY
- Assist in month end closing procedures
- File, maintain, and distribute accounting documents, records, and reports
- Perform other duties as required to support the Finance Department
- Ability to communicate verbally and in writing in a clear, concise, and well-organized manner; relative independence (with some oversight) in vendor communication via email or phone
- Ability to complete a variety of tasks in a timely and efficient manner, managing multiple priorities to meet deadlines
- Attention to detail: thoroughness in completing tasks through concern for all areas, monitoring and checking work to ensure accuracy
- Problem solving skills
- Strong work ethic and team mentality
- Proficiency in excel (preferred)
- Interest in criminal and social justice work
The position will be paid hourly at $25/hr. The benefits that come with working at Impact Justice for eligible staff include medical, dental, and FSA plans, significant vacation and wellness leave, and immediate vesting in our 401K with a generous match. This is a part-time, hourly position at ~20 hours/week. We would prefer that the candidate be located in either our Washington, DC, Oakland or Los Angeles, CA offices and will work under a hybrid schedule. We ARE NOT considering remote staff for this position.
COVID-19 Vaccination is a condition of employment for all employees (office-based and remote). We require employees to be fully vaccinated and up to date per the CDC guidance.
If this all sounds like a good fit for you, please send your resume and a cover letter explaining why you are particularly interested in the role and why we should be particularly interested in you! You can send this to firstname.lastname@example.org. Please have the subject line of the email read “[Your Last Name], [Your First Name] Application for AP Clerk.
We plan on making decisions on a rolling basis, so the earlier you apply the better.
Elements of the Impact Justice hiring process may include phone screen interviews, candidate exercises (written or presentations), Zoom interviews, in-person interviews, and reference checks. Candidates are welcome to ask for alternative arrangements in the process if needed (for example, conducting an interview via phone rather than Zoom), Impact Justice will do our best to accommodate reasonable requests. Please communicate any alternative arrangements requested via the hiring email listed above.