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Accounting Associate

Impact Justice is growing and focusing on building the internal infrastructure we need to support the incredible work we do externally! After starting in 2015, we now have a staff of 75 and we are growing. We’re looking to expand our Dream Builders Team, who make everything we accomplish at Impact Justice possible, and we’re looking to hire folks who are experts in Getting It Done!

Who We Are 

Impact Justice dares to dream of a humane and restorative system of Justice in the United States. Through innovation, research, policy, and advocacy, we are forging a new path to a justice system that is fair to all of us. In addition to our core programs around the enforcement of the Prison Rape Elimination Act, Restorative Justice, and the Research and Action Center, we are continually adding more to our portfolio of programs.  Overall, we all work to reduce the number of individuals (adults and youth) entangled in the criminal justice system, to improve conditions and outcomes for those who are currently incarcerated, and to provide opportunities to those who are rejoining communities. We employ a national team of advocates, researchers, monitors, practitioners, and experts united by this vision. We work closely with communities of color, the lesbian, gay, bisexual, questioning, gender nonconforming, and transgender communities, the formerly incarcerated, and former foster youth, and we are continually looking for opportunities to bring those with lived experience in those communities into our teams. A majority of individuals on our current executive team identify as BIPOC and/or LGBTQ. We’re committed to living our values and to creating the kinds of equitable and inclusive team environments internally that we fight to help create in our broader communities. Check us out at www.impactjustice.org.

Who You Are 

You are a self-starting problem solver with great attention to detail! You love spreadsheets and a well-filtered data set; if you don’t know a concept or how to fix a formula, your first instinct is to head to Google to watch a video and poke around, since problem solving is a great puzzle! You can juggle multiple balls without stuff dropping, maximize efficiency without sacrificing quality, and are great at planning and projecting how much time and energy your various tasks and assignments will take. You can anticipate problems or decision-points and elevate those rather than waiting to be told or asked, and you aren’t comfortable letting even small errors slide. You’re comfortable working with multiple different leaders on various projects and are at ease being flexible and adaptable. You have a customer-service orientation, naturally empathize with colleagues to understand and anticipate where there are things you can address in order to minimize frustration, and don’t tend to get impatient or flustered easily.

That said, we know there are great candidates who may not think they fit into what we’ve described above or who have important skills we haven’t thought of. If that is you, don’t hesitate to apply and tell us about yourself! And if you’re a formerly incarcerated individual or someone who has a family member who is or has been incarcerated, we will be particularly excited to hear from you and are happy to bridge any gaps by supporting training for the right person.

What You Will Do

The anticipated start date for this position is as soon as possible, so please don’t wait to apply! You will report into our Director of Finance and your core responsibilities will be:

  • Month-End / Year-End Close Support – You will work closely with the Finance Team to help close the month effectively and efficiently. This means researching account variances, allocating monthly expenses and generating journal entries. This also includes preparing materials for our annual external audit. We’ll also look to you to help spot opportunities to better track and maintain information or otherwise realize the goals of the Finance Team.
  • Process Payroll – You will support our semi-monthly payroll processing for  75 – 115 employees and AmeriCorps members, ensuring data accuracy and working with our systems to enter corrections.  Primarily you are ensuring that final payroll reports are reconciled and entered into the accounting system.
  • Credit Card Reconciliation – You will own making sure the staff credit card account transactions are accompanied by clear descriptions, appropriate account coding and itemized receipts. This means reviewing the credit card statement and ensuring all the transactions are captured, accurately documented, properly recorded, and supporting documentation is uploaded. This also includes reaching out to staff and requesting clarification or additional documentation.
  • Bank Account Reconciliation – You will own making sure that all the transactions reported on the bank statements are valid and properly recorded into the accounting system. This means reviewing every transaction and the supporting documentation, ensuring ACH invoices were reviewed and approved, donations are accurately recorded, and fees charged are verified. This also includes logging into vendor sites and downloading ACH invoices as needed.
  • Accounts Payable – You will own making sure all our vendors are paid accurately and timely. This means managing the CashPro interface with NetSuite, processing and distributing all invoices ensuring appropriate documentation, approvals and coding. This also includes maintaining complete accounts payable files, collecting current W-9 forms, processing annual 1099 statements, reconciling vendor statements and resolving accounts payable issues. You will act as the vendor liaison and maintain mutually beneficial relationships.

Applying

This position will be paid $62,000. The benefits that come with working at Impact Justice include medical, dental, and FSA plans, significant vacation and wellness leave, immediate vesting in the 401k plan and a generous match. This is a full-time, salaried position. We require that the candidate be able to work out of our Oakland CA or Washington DC office. We are not considering remote staff for this position. However, the position will be 100% remote until our collective return to office post pandemic.

If this all sounds like a good fit for you, please send your resume and a brief email or letter explain why you are particularly interested in the role and why we should be particularly interested in you! You can send this to AcctAssociate@impactjustice.org. Please have the subject line of the email read “[Your Last Name], [Your First Name] Application for Accounting Associate.

We plan on making decisions on a rolling basis, so the earlier you apply the better.

Note that we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited in candidates who understand the unique nature of a mission-driven organization, have direct experience with criminal legal or juvenile justice legal system, and have a good sense of humor about themselves and the complexities of collaborating with team members in remote locations.